The Erewash Triathlon
Organising an event requires a considerable amount of forward planning, time, risk and expense. Several months prior to events taking place, work begins and costs are incurred. These include administrative, insurance, advertising, marketing, equipment, website and staff costs. As an event draws nearer, we continue to incur costs, many in relation to the number of entrants in the event.
Conditions of Entry:
By entering the Erewash Triathlon applicants agree to abide by our terms and conditions as listed below. The event organisers reserve the right to change the terms and conditions without notice.
Day Membership for Non-BTF Members
All entrants to British Triathlon registered events are required to be members of the Triathlon Federation which provides them with public liability insurance and personal accident cover whilst taking part in the event. Non Triathlon Federation members are asked to pay Day Membership to the Triathlon Federation to ensure this in place.
Any non triathlon members agree that their name and address be passed to the Triathlon Federation for the sole purpose of registering their Day Membership and providing insurance cover. Participants agree to abide by the conditions of membership and rules of British Triathlon details of which are published on the British Triathlon website
Confirmation of Entry
Issue of a race entry confirmation confirms acceptance into the race. Cashing of cheques confirms acceptance of postal entries. It is the entrant’s responsibility to inform Stuweb if any participant details are incorrect so they can be corrected prior to the event taking place.
All disabled triathletes must contact the organisers directly, by email in the first instance, to ensure relevant needs can be met. If in the organiser’s opinion the necessary adjustments cannot be accommodated this year we shall endeavour to make adjustments in next year’s event.
We endeavour to make sure we provide you with the event that you have entered. If for any reason we have to cancel an event, we will give you a full refund. As with other events (sports, cinema, theatre, concerts, etc), if after paying for them you have to withdraw, you will not receive a refund, regardless of the reason (injury, pregnancy, holiday, business, work, etc).
Transfer of Entry:
Under no circumstances are applicants permitted to transfer their entry to another individual. This is a health and safety concern as the event organisers will then be holding incorrect medical details of the participant and the potential for incorrect medical treatment be applied if required.
All information relating to Erewash Triathlon will be published on this website and or emailed to entrants. Any alterations to the course or event will also be published on the website and or emailed to entrants, as will individual start times. Number collection will take place at West Park Leisure Centre on race morning, competitors should arrive at least 1 hour before their pre-notified swim start. It is the responsibility of all competitors to ensure they are aware of all information relating to the event.
Any individual that has won a prize must either:
Collect the prize at the presentation
Arrange for the prize to be collected within 1 calendar month of the event.
If the winner of a prize does not do one of the above, then that individual will forego the right to the prize and the prize will not be awarded to him/her.
Completion of Entry Form:
Please ensure you take the time to fill in the relevant sections of the entry form as clearly as possible.
The organisers maintain the right to use images and photographs taken by their contracted photographers and employees at the event without informing of or recompense to event participants. These images can be used for promotional purposes as undertaken by the organisers, sponsors and partners, which will cover a range of possible uses including advertising press and media, printed information items, editorial coverage and any other promotion directly related to the organisers, sponsors or partners. Any photographs taken during the event will be published on this website after the event.
Emergency Medical Treatment:
Participants give express permission to receive emergency medical treatment by the on site medical staff and/or qualified first aiders unless the organisers are informed in writing at the time of receiving the participants entry form.
Health of Participants
All participants by entering these events are aware of the risks involved and degree of fitness required to take part. The event organisers recommend that if any participant is concerned about their health that they seek professional medical advice before entering.
Full results of the event will be available online at www.stuweb.co.uk after the event. Any queries regarding timings should be directed to this website and an online query completed.
The organisers have the right to change any part of the event for the reason of health and safety or other factors without prior notice.
Right of Refusal of Entry:
The organisers maintain the right to refuse or revoke entry to any applicant, where they believe that accepting the entry could prejudice the event, Stuweb, Erewash Borough Council, any Triathlon sponsors, associates or staff. This right of refusal extends to include applications where acceptance is considered by the promoters to be likely to infringe upon the enjoyment of any persons connected with the event, including staff, marshals, volunteers & other competitors.
Evaluation of the Event:
To improve the event annually, all participants agree to an evaluation form being posted/emailed to their address (as indicated on the entry form) within 2 weeks of the event. All participants are requested to complete the form and return to the organisers.
Data Protection Act 1998
All personal information will be treated by the organiser as confidential and held in accordance with the Data Protection Act 1998. No personal information will be passed to third parties with the exception of the Triathlon Federation for participant day membership and insurance purposes only
By entering the event all entrants agree that they will not hold the organisers, event partners, staff or associates liable for any loss of any kind howsoever caused.